Historical cleanup

One-time catch-up on the past-due rows you didn't reconcile.

Drumtap runs a one-shot read of past-due invoiced work against your AR and the GC portal — not a monthly plan. Pricing is fixed by how deep the backlog goes, so you know the cost before any work starts.

Pick a tier, then send the intake

Pricing is fixed by how deep the backlog goes. We'll confirm the tier that fits and reply within one business day — no commitment until you sign the statement of work.

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Single GC, up to 90 days

$500one-time

No monthly plan. We read your backlog once and hand it back.

A small catch-up — recent months where the AR and one GC portal disagree on what was invoiced vs. paid.

Reads every past-due row from your last paid invoice forward (up to 90 days).
Reconciles the AR against one GC portal CSV, line by line.
Flags missing submissions, short payments, and unposted credits.
Delivers a single dispute package per GC, ready to send.

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Backlog, up to ~6 months

most common

$1,000one-time

No monthly plan. We read your backlog once and hand it back.

A deeper read: a single-GC backlog up to ~6 months, or multiple projects under 6 months with the same GC.

Both shapes of the middle tier: a single GC up to ~6 months, or multi-project <6 months with one GC.
Reconciles against every GC portal you connect for that window, not just one.
Calls out stale AR entries that should already have been written off.
Produces a per-GC package plus a master reconciliation summary.

Click to choose

Full historical sweep, multi-GC / multi-year

$2,000one-time

No monthly plan. We read your backlog once and hand it back.

A full historical sweep across multiple GCs and multiple years — useful when a GC disputes most of what you invoiced and you need row-by-row proof.

Everything in the middle tier, across all available history and every GC.
Re-reconciles older months against archived portal exports.
Surfaces duplicate vendor rows and AR lines paid twice.
Hand-off call after the package lands so you can defend the math.

Click to choose

Your name

Company

Contact email

Phone

Approximate project count

Whole rows from AR — paid, partial, or rejected.

Target GC names

Comma-separated. The cleanup is read per GC so we know who to reconcile against.

Past-due invoice list (CSV, optional)

Drop a CSV of your past-due invoice list. We won't upload the file from this form — we'll send a secure upload link after we confirm the tier so we don't have to store customer files in plain email.

Submitting creates a record on the Single GC, up to 90 days tier at $500. We'll review and confirm before any work starts.

Cleanups are flat-fee and bound to one read — Drumtap isn't a debt collector and isn't paid a percentage of anything we recover. You get a per-GC package plus a reconciliation summary, and you decide what to send.

FAQ

Cleanup FAQ

The questions we get the most before a subcontractor signs a statement of work.

How is a historical cleanup different from the monthly plan?

A cleanup is one read of past-due work — a fixed deliverable against a fixed backlog. The monthly Starter plan is ongoing: Drumtap reconciles the AR against the GC portal CSV you upload on every run, drafts the disputed AP email, and you send it. Today Drumtap does not collect a recovery fee under any band — no recovery fee is charged until a separate written fee schedule is published.

Which tier fits my backlog?

Pick the row count closest to your actual exposure. If your AR is mostly one GC and you're unsure where paid invoices disappeared, the $500 single-GC tier is the cheapest place to start. If the backlog crosses multiple GCs or runs more than six months, jump straight to the $2,000 sweep — re-running the lower tiers on top of one another costs more than one full sweep.

Do you send the disputes, or just the package?

By default, we hand back a per-GC package plus a master reconciliation summary, and you decide what to send. The full-sweep tier ($2,000) includes a portal-ready refile packet per contested row — you upload it; Drumtap does not write to the vendor portal itself. The lower two tiers are you-send; we don't act as a debt collector.

What do you need from me to start?

A copy of your AR (QuickBooks export is fine) and the list of GC portals you bill through. We'll send a secure upload link once the tier is confirmed so we don't have to store customer files in plain email. The intake form above gets us the scope; the secure link gets us the data.

What if the cleanup doesn't surface anything?

We still hand back the reconciliation so you know what was checked. If the discrepancy you suspected turns out to be a recording error on your side, we'll tell you before any commitment — flat-fee means no additional invoice for the re-read.